The inventory management system

When a business shares materials and goods they sell, they are procedures that are put in spot to handle how products are received, stored and delivered, with this process been referred to as "inventory management".

Inventory is usually a physical resource that a business holds within their stock with the purpose of retailing it or transforming it into a more valuable condition. The inventory could range between recycleables, finished goods, gets results in process or repair, repair and operation (MRO). The main concept of inventory control is concentrating on the process of actions and accountability of inventory. This concept strictly bases on the basic principle of physical and routine counting, physical and systematic motion of materials and, great accounting practices.

In business supervision, inventory contains a list of goods and supplies held available in stock. Inventory management is the procedure for specifying the placement and size of the stocked items within a business whereby the inventory is to be managed at different spots or levels within a service or within multiple distinct locations of a source network to safe safeguard development against overstocking or jogging out of merchandise.

Inventory management could simply because be thought as managing inventory with the principal objective been deciding and controlling stock levels within the service to balance the necessity for item availability against the necessity for minimizing stock holding and handling costs.

2.3 Management System

A management system can be an information system that can be used by a business to ensure they are able to manage and fulfill their duties through a framework of methods and processes. Typical control systems are being used to maintain data in a organization along with ensuring info is shared effectively, or for the administration of products offered. A management system could also be thought as the integration of traditional management methods with a computer program to create a tool for strategic and automated facts management.

2.4 Inventory Supervision System

An inventory management system is usually employed to automate a revenue order fulfilment process. These kinds of system are designed containing a framework whereby it includes lists of orders to get fulfilled after that prompts the sales personnel to select the desired items and tag them packaging and shipping information. Modern inventory administration system serve the purpose of keeping tracks of inventory items whereby the system relies on barcodes or RFID tags to uniquely discover the object. When recording a purchase, the system immediately identifies the inventory object by scanning the barcode or RFID tag, and then additional transaction info is gathered from the operator via job terminal which could be considered a workstation or mobile laptop.

The features of a listing management system such as for example physical inventory counting and cycle counting can enhance an organization. With the availability of various varieties of inventory systems, in today’s environment the size of a business is not a concern because there are many kinds of systems to suit any business.

Figure 1: Basic Structure of a listing Management System

2.5 Management System Classification

2.5.1 Network Inventory Management System

Real time inventory operations system: use wireless, mobile terminals to track record inventory transactions, the moment the purchase is processed. Transaction details is transmitted via wireless LAN to a central database.

2.5.2 Stand Alone Inventory Management System

Stand alone inventory systems are usually utilized by small size or medium sized businesses. These kind of systems work offline and so are not connected to other systems. Stand alone systems are often used to store Client data and inventory, generally all stored on one local database. For example for smaller businesses like convenience shops and shoe stores, it could be a pricey business option to acquire and use a pricey electronic inventory management program hence a standalone program may be the nearest option to the manual system because it automates the essential functions of inventory supervision. It could not make sense how to write a tok essay: tips a tiny business positioned in one area implementing a web based or network founded inventory system if they only sales inventory locally. These sorts of systems are not well suited for large sized business in production or production with a report in 1996 by the International Mass Retail Association (IMRA), for instance, concluding that standalone management system plans acquired to perform individual functions will soon become obsolete because they do not integrate well with various other systems.

2.5.3 Web Based Inventory Management System

Web based devices are web applications that can be accessed from any pc with a web browser but without any physical software installed on the neighborhood computer. In inventory supervision systems, a web based application can be a smart move for businesses since it offers the benefits of secure storage, sharing documents and accessibility which will make managing your data with various other hosted applications a good strategy. A web software is an application sent to users from a web server over a network like the internet or an intranet. A reason for the level of popularity of web based applications is due to the functionality of the web browser as a customer, sometimes known as a "thin client".

When choosing inventory control applications, the power of a web based application to update and maintain internet applications without distributing and installing software on potentially a several number of customers is another reason these sorts of system are becoming much favored by users. An integral strategy that’s been capitalized on by application companies is to provide web access to applications that are been distributed as regional applications whereby these applications allow the end user to pay a regular monthly or yearly fee for use of the application without having to install it on a local hard drive. Software businesses that are following this strategy are called an application provider (ASP), and ASPs are receiving much attention in the software industry.

The main concepts behind web based software is to centralize data hence by using databases to store data like consumer info, salespeople can revise a client’s address and the revise will instantaneously be available to all users throughout the organization. Way too many small and medium-sized businesses suffer from de-centralized info because they implement stand alone applications which are not a logical way of centralizing information.

2.6 Current Founded Inventory Management System

2.6.1 Silver Inventory System

Silver Inventory System is very popular software throughout the world, particularly with small to medium sized businesses needing a mid-range, economical standalone inventory computer software with a good selection of features. Silver Inventory System is a complete inexpensive system for operations of sales, purchases and payments. This system will assist you to in creation invoices, sale orders, purchase orders, receiving lists, payment receipts, product labels with bar codes and any varieties of the information for monitoring your organization. Inventory System allows the control of consumer balances and vendor balances.

Figure 2: Screenshot of Silver Inventory Management System

2.6.2 Golden Inventory System

Golden Inventory program is included with QuickBooks and can track Purchases, Sales, Do the job Orders and payments. This is a complete inventory supervision system that performs the capabilities of Purchases, Revenue and payments. The system guides you through the creation of suppliers list, purchase orders, goods list, receiving lists, sales orders, invoices, revenue and payment receipts. Furthermore to merchandise labels with barcodes, do the job orders for creation inventory assemblies, transfer orders between locations, customers and vendors’ balances and various types of reviews for monitoring your organization, it also facilitates XML synchronization with distant locations. Golden Inventory program works together with MS SQL Server 2000, MSDE and desktop data source files. Golden Inventory program works as a single application or as a client server program and as a distribution data source system. You will be able to work with remote outlets and warehouses also without a reliable interconnection between them. The system uses unique info exchange technology in XML format that allows quickly digesting orders and synchronizing data with your branches.

Figure 3: Screenshot of Golden Inventory System


Golden Inventory

Silver Inventory

User interface

Easy to comprehend interface that can be utilised without need for training.

Application offers a simple to use interface, that may be used to perform tasks with no need of training

Warehouse support

Application can be integrated to aid multiple warehouses for one company

Support for warehouse is merely limited by one warehouse for one company

Point of Sale

System includes a point of sales panel where a sales transaction can be performed in real time

Does not provide features for Point of Sales


Users access functions can be limited according to access level or role

Secure protection prevents unauthorized gain access to from outsiders.


Supports a multi user environment

Supports a multi consumer environment

Inbound logistics

Systems allow buying for manufacturing operations. In addition, it supports payments for ordered products and purchase orders at the same time reserving inventory for revenue orders

This system allows conducting obligations for obtained items and for ordered goods in the pay for orders. It helps the partial repayments and payment under different orders or receiving lists. The payments arriving from sold products are similarly ensured.

Other features

Inventory reservations for Sale orders

Work orders for manufacture operations

Screen customization support

Export reports in Excel files

Compare and Comparison of Golden Inventory program and Silver Inventory System

When comparing the inventory systems there specific features that characteristic in both devices and there some features that happen to be absent in the various other system. Among the key differences between your two systems is usually that Golden Inventory program supports multiple warehouses for a business meaning the system could be included between all warehouses as one system whereas the drawback to Silver inventory is certainly that it can only be integrated to one warehouse. A similarity between your two is definitely that both can assist multiple companies.

In terms of size and functionality, Golden Inventory system is much superior to Silver Inventory system. Both systems offer the basic concepts of inventory management devices that is, invoicing, product sales orders which is certainly fulfilled by business, purchasing which will be the inbound inventory, barcode scanning whereby the inventory object is automatically identified before it is processed. Depending on the size of the business, Golden Inventory program is best suited for a big size business that could be in neuro-scientific manufacturing, stock supply or production and Silver Inventory is best suited for small to mid-sized business because of the limited functionalities.

Some of the main element features that produce Golden Inventory more advanced than Silver Inventory system happen to be that Golden Inventory program can offer a spot of Sale Alternative whereby a transaction could be prepared at a terminal and the inventory status is updated in real time. Golden inventory program can support information from Microsoft Excel this means it really is integrated with other systems that may be run by a business. The Golden Inventory Program has a feature to manage job orders for manufactures and the display and work permissions by consumer meaning the added reliability whereby the gain access to granted to each user could be defined exactly depending on their level of authority minimizing unauthorized usage of functions and data certainly not linked to that user.


Silver Inventory System Program Informer: Screenshots